QuickBooks Online Is the Best Way to Invoice. Win! Is the Best Way to Collect.
QuickBooks Online was designed to manage your books — not to chase payments. Its built-in Payments product has no AutoPay, no surcharging, no branded checkout, and no Xero support. Win! is the payment automation layer that fills every gap: your QBO invoices sync automatically, customers pay online by card, ACH, Apple Pay, or Google Pay, and every payment marks the QBO invoice paid within seconds — with zero manual work.
30-day free trial · No credit card required
Why Win! + Stripe instead of QuickBooks Payments?
QuickBooks Payments charges 2.99% on keyed card transactions, has no AutoPay, no credit card surcharging, no Apple Pay, and no branded checkout page. Win! connects QBO to your own Stripe account — where you negotiate the rate, can surcharge to recover fees entirely, and add AutoPay and timed reminders on top. Most businesses recoup Win!'s entire monthly cost within their first week of surcharging. The rest is pure margin improvement.
Full comparison: Win! vs QuickBooks Payments →How Win! connects QuickBooks to Stripe
Connect QuickBooks Online
Authorise Win! to read invoices, contacts, and items from QuickBooks Online. Win! syncs your full open AR immediately — every outstanding invoice becomes visible in your Win! dashboard within minutes. Nothing in QBO changes.
Connect your Stripe account
Link your existing Stripe account (or create one in minutes). Win! uses Stripe Connect direct charges — funds land directly in your Stripe balance, never in ours. You control payouts, refunds, and disputes. Your Stripe account remains fully yours if you ever leave.
Send payment links or enable AutoPay
Click any invoice to send a branded payment link by email or SMS, or send an AutoPay enrollment link to clients with recurring billing. Both options are available immediately after connecting — no additional setup required.
QuickBooks updates automatically — zero manual entry
Win! marks QuickBooks invoices paid the moment Stripe confirms the charge. Payment amounts, dates, and methods all write back to QBO. Your QBO bank feed reconciles against your Stripe payouts — your accountant works from live, accurate data.
Everything you get on top of QuickBooks Online
Win! doesn't replace QuickBooks — it adds the collection layer that QBO was never built to provide.
Branded payment links in one click
Any QBO invoice, any time — send a branded payment page link by email or SMS in one click. Customers pay by card, ACH, Apple Pay, or Google Pay. The invoice updates in QuickBooks immediately. No login required for your customer.
AutoPay for recurring QBO invoices
Customers save a payment method once. Every future QBO invoice for that customer charges automatically — service contracts, maintenance agreements, monthly retainers. Set it once; Win! handles every invoice after that.
Automated payment reminders with Pay Now links
Win! sends timed, branded follow-up emails on every unpaid QBO invoice — 3 days before due, on due date, 7 days overdue, 14 days overdue. Each reminder includes a direct Pay Now link. Stop manually chasing overdue accounts.
Instant two-way QBO reconciliation
Payments write back to QuickBooks Online within seconds. Invoice status, payment amounts, and open AR are always accurate. No manual entries, no CSV imports, no end-of-month catch-up sessions.
Stop absorbing Stripe's fee — pass it to the customer legally
Win! includes a surcharge engine. Enable it once and Win! applies the credit card service fee in permitted states and suppresses it in jurisdictions with surcharge restrictions, based on your configured settings. Most service businesses doing $500K+ in annual card volume recover $15,000–$50,000+ per year in fees they were previously absorbing. QuickBooks Payments has no equivalent feature.
QuickBooks + Stripe FAQ
Does Win! work with both Xero and QuickBooks simultaneously?+
Yes. Win! is one of very few platforms that supports both Xero and QuickBooks Online at the same time. If your business uses both, both sync and reconcile through Win!. It's the same subscription, same dashboard, both platforms live.
Which QuickBooks editions does Win! support?+
Win! supports QuickBooks Online (Simple Start, Essentials, Plus, and Advanced). QuickBooks Desktop is not currently supported — Win! is designed for cloud-based QBO where invoices are accessible via API.
What happens to QBO invoices paid outside of Win!?+
Win! checks QBO invoice status before charging. If an invoice is already marked paid — whether in QuickBooks directly, via another system, or manually — Win! will not charge it. Existing payment workflows are always respected.
Can I use Win! without QuickBooks Payments?+
Yes — that's the point. Win! replaces QuickBooks Payments entirely for online collection. You keep QuickBooks Online for invoicing and bookkeeping; Win! + Stripe handle payment collection with significantly more capability and lower effective cost.
How long does setup take?+
Most businesses are live in under 15 minutes. Connect QBO (OAuth, 2 clicks), connect Stripe (existing account or new), configure your settings, and send your first payment link. Your first AutoPay enrollment can go out the same day.
QuickBooks + Stripe + Win! — live in 15 minutes.
Connect QuickBooks Online, link your Stripe account, and send your first payment link today. Start your first AutoPay enrollment. Turn on surcharging. Every feature is included in the 30-day free trial — no credit card required.
Also see: Xero + Stripe · QBO Payments alternative
Legal disclaimer: This page is provided for informational purposes only and does not constitute legal advice. Payment processing fees and settlement times vary by processor and are subject to change. QuickBooks and Stripe are trademarks of their respective owners. Win! is not affiliated with Intuit Inc. or Stripe, Inc. Consult your payment processor or legal counsel for guidance specific to your business.