Electrical Contractor Payment Software:
Invoice, Collect, Reconcile — Automatically
Win! is revenue automation for any business that invoices through QuickBooks Online or Xero. Electrical contractors deal with a wide range of invoice types — from small service calls to large commercial projects and ongoing maintenance agreements — and Win! handles all of them: AutoPay for recurring accounts, on-site collection from the field, automated reminders for slow-payers, and instant reconciliation into QuickBooks Online or Xero.
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Payment challenges specific to electrical contractors
Electrical work ranges from a $400 service call to a $200,000 commercial fit-out — and the payment challenges are completely different at each end of that range.
The problem
Service call invoices sit unpaid
The Win! solution
Small service calls — panel work, outlet repairs, lighting upgrades — are easy to deprioritize in a customer's AP queue. Win!'s automated reminder sequence (3 days before due → due date → 7 days → 14 days) keeps your invoice visible with a Pay Now link in every message. Most customers pay on the first or second reminder.
The problem
Commercial service account billing
The Win! solution
If you have commercial clients on service agreements — preventive maintenance, priority response contracts — every invoice can charge automatically. Enroll the client in AutoPay once; Win! handles every invoice after that. Your service agreement revenue becomes true recurring cash.
The problem
On-site collection after service calls
The Win! solution
Residential and small commercial service calls should collect before you leave. The Field Tech App lets your electrician build an invoice, text a Pay Now link, and collect payment on-site. No paper invoice, no mailing delays, no chasing a homeowner three weeks later.
Win! for electrical contractors — full feature set
Field Tech App — invoice and collect on-site
Your electrician finishes the job, opens the Win! Field Tech App, builds the invoice from your saved line-item catalogue (materials + labor), and texts the customer a Pay Now link. The customer pays from their phone while the tech is still on-site. Payment reconciles to QBO or Xero in seconds — no office entry required.
AutoPay for service agreements
Electrical maintenance contracts, priority response plans, and recurring inspection agreements all work on AutoPay. Enroll the client once — every invoice you raise charges automatically on the due date. Works for monthly, quarterly, and annual billing cycles.
Automated invoice reminders
Win! sends timed reminders for every open invoice: 3 days before due, on due date, 7 days overdue, and 14 days overdue. Every reminder includes a direct Pay Now link — no portal login, no setup by the customer. Reminders stop the moment payment arrives.
Surcharge compliance for card payments
Pass the credit card processing fee to commercial accounts that pay by card. Win!'s surcharge engine applies surcharging in permitted states and suppresses it in jurisdictions with surcharge restrictions — based on your configured settings. For a $50,000 commercial job paid by card, this can be $1,500 back in your margin.
Instant QBO & Xero reconciliation
Every payment — from the field, from AutoPay, or from a customer self-paying online — reconciles back to the exact invoice in QuickBooks Online or Xero within seconds. Your books stay current in real time. Month-end reconciliation takes minutes, not days.
ACH for large commercial invoices
Credit card fees on a $75,000 electrical project run to $2,250. ACH costs under $5. Win! presents ACH as a payment option at every checkout and supports ACH AutoPay enrollment. Nudging commercial clients toward ACH on large invoices can save your business tens of thousands per year.
Works for every type of electrical contracting work
Win! handles any invoice — regardless of invoice size, payment method, or how the work was scoped.
Residential service calls
Collect on-site via Field Tech App before the tech leaves.
Commercial service contracts
AutoPay on every recurring invoice — set it once.
Industrial & facility maintenance
Large invoices via ACH; surcharge on card payments.
New construction & fit-out
Progress billing milestones each charged on their due date.
Works with the accounting software you already use
Win! connects to Xero and QuickBooks Online. Your invoices sync automatically. Every payment reconciles back within seconds. Nothing changes in how your bookkeeper works — Win! just adds automated collections on top.
Even if your business isn't listed here, Win! works with virtually any company using QuickBooks Online or Xero together with Stripe.
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Legal disclaimer: This page is provided for informational purposes only and does not constitute legal advice. Credit card surcharge rules are governed by card-network agreements and applicable state and territorial law, both of which may change. Merchants should verify current requirements and consult a licensed attorney or payment compliance professional for guidance specific to their business.