Locksmith Payment Software:
Collect Before You Drive Away
Win! is revenue automation for any business that invoices through QuickBooks Online or Xero. Locksmith businesses have a particularly clear collection opportunity: the window to collect is the moment the job is done — not three days later when the urgency is gone. Win!'s Field Tech App lets your technicians invoice and collect on-site in under a minute, while AutoPay handles recurring commercial contracts without any follow-up at all.
30-day free trial · No credit card required
< 60 sec
Time to create an invoice and send a Pay Now link from the Field Tech App
0 follow-ups
Required for commercial clients enrolled in AutoPay
2–3×
Higher collection rate when payment is requested on-site vs. invoiced later
Real-time
Payment reconciliation back to QuickBooks Online or Xero
The locksmith cash flow problem
Locksmiths do fast, high-urgency work — and then frequently leave without payment. Here's where the money gets lost and how Win! closes each gap.
The problem
Residential service calls — collect on-site or lose it
The Win! solution
Once your tech drives away, the customer's urgency evaporates. The Field Tech App lets your technician build the invoice on their phone, text the customer a Pay Now link, and collect before leaving the driveway. The customer pays on their phone — card, Apple Pay, or bank transfer — in under 30 seconds.
The problem
Commercial accounts — slow invoicing, slower payment
The Win! solution
Property managers, apartment complexes, and facilities companies are great recurring clients but notoriously slow payers. Win! AutoPay enrolls them once; every invoice you raise in QBO or Xero charges automatically. Your commercial account revenue becomes as predictable as a subscription.
The problem
High-volume ticket backlog, manual reconciliation
The Win! solution
A busy locksmith operation runs dozens of tickets per day. Manual bank reconciliation at month-end is hours of work. Every Win! payment — on-site, AutoPay, or online — reconciles to the exact invoice in QuickBooks Online or Xero within seconds of the charge. Books are always current.
Win! for locksmith businesses
Field Tech App — invoice and collect on-site
Your technician finishes the job — lockout, rekey, lock replacement, access control install. They open the Win! Field Tech App, pick the customer, add line items from your saved catalogue (labor, hardware, trip fee), and text a Pay Now link. The customer taps to pay. Done. The invoice reconciles to QBO or Xero instantly — no paperwork left behind, no chasing later.
AutoPay for commercial service contracts
Master key programs, access control maintenance agreements, key management contracts with apartment complexes, hotels, and property managers — all of these are perfect AutoPay candidates. Enroll the account once at contract signing. Every invoice you raise charges automatically on the due date, no matter who's managing the property this month.
Automated reminders for commercial invoices
For commercial invoices that weren't collected on-site, Win! sends a timed reminder sequence: 3 days before due, on due date, 7 days overdue, and 14 days overdue. Each reminder includes a direct Pay Now link. Most property managers and facility teams pay on the first or second reminder — without you making a single phone call.
Surcharge compliance — pass card fees to customers
Credit card processing eats 2.5–3.5% on every transaction. On a $400 lockout call or a $3,000 commercial rekey job, those fees add up fast. Win!'s surcharge engine adds the processing fee for credit card payments in permitted states, and suppresses it in jurisdictions with surcharge restrictions — based on your configured settings.
Saved payment methods for repeat customers
Apartment complexes, property management companies, and facilities teams call you repeatedly. Once they pay through Win!, their payment method is saved. The next invoice — whether AutoPay or a new one-off call — can charge the saved card or bank account with one click. No re-entering details, no authorization delays.
Real-time QBO & Xero reconciliation
Every payment — field collection, AutoPay, or customer online payment — reconciles to the exact invoice in QuickBooks Online or Xero within seconds. High-volume operations running 30–50 tickets per day no longer face a reconciliation backlog. Your accountant works from live data, not week-old exports.
Every type of locksmith work — one payment platform
Win! handles the full spectrum of locksmith invoice types, from a $95 lockout call to a $25,000 access control installation.
Residential lockouts & rekeying
Collect on-site via Field Tech App before leaving.
Commercial property access control
AutoPay on recurring maintenance & inspection contracts.
Apartment complex key programs
High-volume recurring; AutoPay + bulk invoice portal.
Safe & vault service
Large tickets; ACH saves hundreds in card fees.
Works with the accounting software you already use
Win! connects to Xero and QuickBooks Online. Every payment — whether collected on-site or via AutoPay — reconciles to the exact invoice within seconds. No manual entry, no end-of-month backlog.
Even if your business isn't listed here, Win! works with virtually any company using QuickBooks Online or Xero together with Stripe.
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Legal disclaimer: This page is provided for informational purposes only and does not constitute legal advice. Credit card surcharge rules are governed by card-network agreements and applicable state and territorial law, both of which may change. Merchants should verify current requirements and consult a licensed attorney or payment compliance professional for guidance specific to their business.